To begin with office skills and the lot, I’d like to make clear if you’re not involved in the office already then “office skills” might have a vague meaning to you. So, in this blog article, we’ll be looking at the Office skills you need to be a successful office administrator.
Office skills are basic administrative skills that keep an office running without hiccups. Most recruiters will look for experience or knowledge of basic office skills before they hire anyone. These skills are needed to mainly facilitate appointments, customers, workflow and employees efficiency.
By acquiring these skills, you’ll be better equipped at anticipating and fulfilling supervisor or employee needs. It’ll also ensure that any prospect feels welcome and has a smooth experience through a well-managed office.
What do administrative assistants do?
In order to understand administrative office skills, you need to understand what office assistants do. Depending on the role and experience and the scale of the business a secretary or admin assistant will be found doing a variety of tasks.
Tasks might range from ordering office supplies to taking the minutes of meetings, to inducting new staff members and even organising executive travel. You might also have to coordinate appointments, answer emails on behalf of executives, organise events, conduct budgeting, boost employee morale, accounting, project management and much more.
In order to carry out this variety of duties, a secretary or administrator needs to master every skill effectively. For instance touch typing, Microsoft Office and general computer literacy. Managing budgets is also an essential task. On top of this, it is important to be able to respond to random incidents promptly.
How far up can an assistant go?
An ambitious and dedicated admin assistant can work on professional development consistently, upskilling in the areas of new technologies, HR protocols, accounting expertise or management decision making. It’s important to take each job as a learning opportunity, and once mastered each role, should move on to the next.
Admin professionals may begin as a receptionist or part of an admin intern team. However, it is possible to work up to operations management or senior executive assistant positions with diligence.
As an assistant, you need to have the clear goal of becoming well trained in C-suite business Learning makes you an asset so use this opportunity efficiently in the best interests of your employer and yourself.
Why are office skills important?
Most offices need administrators who possess effective office practices. Office administrators are responsible for efficiency that makes you consider many factors. They can often be the first impression potential or current customers get of the company. That’s why proper office skills are essential to maintain professional office culture. With a professional office administrator completing all their tasks efficiently using office skills, the overall company’s performance can remain successful
8 office skills that admins are looking for
While the degree of efficiency you have with these skills is going to vary depending on your specific role in the office. Acquiring a couple or all of these is surely going to make you an excellent choice for recruiters.
Each and every company has specific software and equipment associated with the core business model. Here’s a list of basic to specialised level tech knowledge you need to have:
Here are organizational skills needed for active office space:
Here are some much needed planning-related skills administrative jobs require:
Employers want staff who can manage their work capabilities. Work on improving your general administration skills is how you move up. Having solid skills and hands-on experience in these areas will give you a competitive edge at any recruitment prospect.
When applying for jobs, ensure you read the advert, job description and person specification. It’s important to tailor each application to the specific business you are applying for. If you want to stand out from the crowd, do your research on the employer. Knowing what they want to hear is always a plus in front of the interview board. You could also consider developing more specialist skills (such as coding, accounts software or social media management), to prove versatility.
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